Notes from VUG Meeting and Next Demo

Dear Vireo Users Group,

A Users Group meeting was held at the Texas Conference on Digital Libraries (Austin, TX. May 23-25, 2017), and Vireo developer, James Creel, gave a presentation entitled “An Update on Development of the Vireo 4.X ETD Submission and Management System.” I would like to share my notes from these two sessions for those who were not able to attend.

First, the question on everyone’s mind is “When can I get my hands on Vireo 4?” If you or someone at your institution has the skills, the answer is NOW. The code for Vireo is at and is updated regularly as development progresses.

For those who can’t go it alone, we are shooting for a beta release by the end of August that will be ‘feature frozen’, meaning only bugs and critical issues will be fixed. An instance will be set up for everyone to test and begin learning how the new version works.

Several very specific questions were asked about the functionality of Vireo as well. Now would be a good time to ask if you, too, have an assumption or question about what Vireo 4 will do.

I would like to take a moment to clarify what ‘custom workflows’ means and does not mean in Vireo 4.

Workflows are primarily about the fields the student is asked to fill or answer during a submission. The fields and order they are presented to the student can be customized either by degree type, college, degree level, or any other category you choose that should allow separate workflows.

There are some settings that are still at the institution level and are not part of workflows. They include dates Vireo is open/closed to submissions; dis/allowing multiple submissions; theme and style sheets (aka look and feel); embargo types; graduation months; custom actions; and access permissions (Administrator, manager, reviewer) to name a few.

If you have a question about whether a particular setting is at the institution level or part of custom workflows, please ask on the listserv and I will do my best to answer it.

Finally, a workshop “Introducing the Weaver Framework: The Technology behind Vireo 4” was also held at Texas Conference on Digital Libraries and led by Jeremy Huff of Texas A&M. We are grateful to the technical staff at Baylor University who attended the workshop in preparation for assisting in the final stages of Vireo 4 development.

Development is currently underway at Texas A&M University and the next public demonstration is scheduled for Tuesday, June 20th at 2pm CST. To join, call 1-877-820-7831 and enter passcode 555638#. You may view the screen share presentation at:

Thank you,

Stephanie Larrison
Co-chair, Vireo Users Group
Electronic Resources Librarian
Texas State University


Vireo highlighted at TxETDA 2012 in Denton

From the February TDL Update Newsletter: “On February 23-24, TDL program coordinator Ryan Steans and web writer Kristi Park attended the annual conference of the Texas ETD Association to present an update on development and usage of the Vireo ETD Submission and Management System….TDL’s poster presentation provided an update on Vireo development plans, as well as information about schools currently using the software. The poster is viewable on the TDL website.”

Vireo Presentations at ETD 2010

Be sure you catch these Vireo-related presentations at the upcoming 13th International Symposium on Electronic Theses and Dissertations, ETD 2010, to be held in Austin, Texas, between June 16 and 18. For your convenience, the conference organizing committee has placed these within a single session, Session 4, which will be held on Thursday, June 17, from 10:30am-noon in Classroom 101. The planned presentations include:

  • Vireo ETD system deployment experiences (Peter J.Nuernberg, John J. Leggett, Mark McFarland)
  • A Tale Of Transition: An ETD Workflow Management System Conversion And Leaving A Legacy (Laura Hammons)
  • Establishing an ETD Program at Illinois: An IDEALS Solution (Mark E Zulauf, Sarah L Shreeves)

For more information about the conference, or presentations, including links to abstracts, visit the ETD 2010 website.