Vireo 4.0 Official Release

Texas Digital Library (TDL) is pleased to announce that the ‘Release Candidate’ has been dropped from the open source release of Vireo 4.0. Vireo 4.0 development is complete and TDL is piloting migration from Vireo 3.0 with two of its member institutions this fall. TDL will share information about those migrations in early 2020.

Vireo 4.0 development is managed in the Vireo Github and its features are described in the Vireo user documentation.  The documentation is being expanded and edited over the next few months, and training videos will also be available soon.

Update to ProQuest publication agreement

An updated version of the ProQuest Agreement is available for immediate use. There are no changes to the terms of the agreement, it has simply been cleaned up to remove language that did not apply to our users and to replace all instances of “UMI” with “ProQuest.” If you refer to UMI in your local documentation, please also update the name to “ProQuest.”

This will not affect any student who has already agreed to the previous version of the agreement. Once it is in place in your Vireo instance, it will be attached to the submission at the moment the student clicks to agree to the license.

Below is a version that includes html markup for the formatting so you can simply cut and paste into Vireo if you have an Administrator or Manager role assignment.

ProQuest Agreement Form August 2015 to Vireo w markup

Here is what to do….

Select the Settings tab in the staff interface, then click on the Application Settings tab.
Under ProQuest License Agreement, click on the lock to edit.
Copy and paste the text from the attachment into the box. Leave the page to re-lock the field.

Alternatively, you may have the ProQuest agreement in the same area as your “Submission License.” Follow the same procedure as above being careful to only replace the text of the ProQuest agreement.

Please also check for “UMI” in the Submission Setting tab. Under License, UMI Release you can update the Display Label and Help Text where applicable.

Replacement of “UMI Release” and the ProQuest agreement will be incorporated into future Vireo updates.

Vireo 3.0 released on Github

The Texas Digital Library is pleased to announce that the latest version of its thesis and dissertation management application — Vireo 3 – has been released on GitHub, along with documentation for installation.

While Vireo 3 adds new functionality to the Vireo system, student, faculty and administrative users will be able to continue to use the upgraded version without any changes to configuration.

Overview of New Features in Vireo 3:

  • Revised Needs Corrections workflow: Vireo 3 includes a more intuitive student workflow for submitting corrected manuscripts, including better validations to minimize student errors.
  • Email: Vireo 3 adds the ability to set up rules for sending automated emails to configurable groups of stakeholders.
  • Reporting and Exports: Vireo 3 allows administrative users to create custom, exportable Excel reports by using saved filters and columns. It also includes the addition of the Action Log to a file export package.
  • Multiple submissions: Vireo 3 overhauls the functionality for allowing multiple submissions by a single student. Specifically, it adds more sophisticated validations to prevent students from creating a new submission for the same degree, while allowing legitimate multiple submissions (for different degrees) by the same student.
  • Embargoes: Vireo 3 adds a separate, optional embargo period for submissions going to ProQuest.
  • Custom Action Checklist: In Vireo 3, administrative users have the ability to filter an ETD list by individual Custom Actions. Additionally, Vireo 3 can be configured to display certain Checklist items in the student view.

Additionally, Vireo 3 features:

  • An ADA-compliant student submission interface
  • The integration of ORCID researcher IDs into the student workflow
  • Several bug fixes

Vireo 3 Acknowledgements:

This new release of Vireo was made possible by the hard work of the Vireo Users Group and Vireo Developers Group, with particular thanks going to Texas A&M Libraries, as well as Vireo Users Group co-chair Stephanie Larrison, who served as the product owner for this development cycle. Below is a partial list of those who contributed to the success of the latest development cycle:

  • Vireo Developers Group: Gad Krumholz (Texas Digital Library); James Creel, Micah Cooper, Jeremy Huff, and Jason Savell, as well as Doug Hahn and Mike Bolton (Texas A&M Libraries); Drew Heles (Johns Hopkins University); William McKinney (Harvard Library); and Thomas Misilo, (Florida Institute of Technology)
  • Vireo Users Group Co-Chairs Stephanie Larrison (Texas State University) and David Reynolds (Johns Hopkins University) as well as other members of the VUG steering committee: Heidi Winkler and Joy Perrin (Texas Tech); Laura Spradlin (University of Illinois at Urbana Champaign); and Ryan Steans (Texas Digital Library)
  • Vireo Users Group members who made requests and voted on new features​
    More about Vireo for ETD Submission and Management:

Documentation on the new features in Vireo is forthcoming and will be announced to the listserv as soon as is available.   If you find any bugs or have problems, do not hesitate to get in touch with TDL support.

Vireo 2.0.1 Released

The latest version of Vireo has been released This release is primarily a bug fix release with one updated feature: ProQuest compatibility. The following is a list of the bugs that have been addressed in this release:

– Fixed error that prevents submissions from being deleted if they are referenced by a search filter.

– Updates to the ProQuest format (requested by ProQuest on January 8th)

– Spelling mistakes, allready -> already (from Dheles at John Hopkins)

– Fixed the label of before & after in the date range search (from Dheles at John Hopkins)

– Fixed display of version number (from Dheles at John Hopkins)

– Fixed DSpace export error where committee members were being tagged as advisors

– Fixed authorization check preventing from Managers being able to update a student’s email and name.

– Fixed authorization check preventing Managers from being able to demote users to the Student role.

– Fixed UI error so that an error message is shown if no attachment type is selected when uploading a file in the view tab.

– Fixed the email toggle settings by removing two of them and making the advisor request optional.

– Fixed error preventing the STUDENT_URL and ADVISOR_URL from being available in non system email templates.

– Fixed error causing some system email templates from being duplicated with “_” instead of spaces.

– Fixed an NPE error in some exports if metadata is not present.

– Fixed a problem preventing errors which occur during a batch process from being reported under the error tab.

– Fixed an error with the DSpace Dublin core export so that dc.type = “Thesis”

You can download the latest version of Vireo from github. You should use the “Tags” page to download the latest version of Vireo and anything prior.

Vireo 1.9 Released

Vireo 1.9 is now available from github. Online documentation is available online. Vireo 1.9 is a feature upgrade to Vireo. It builds upon the past success of 1.8 and the Java Play Framework to enable new features. Highlights include

– New batch processing capabilities

– More end-user customizability

Vireo 2.0 should be available in the near future.